Print Management – Key Points
With a Print Management solution, we enable businesses in Kent to gain:
- Complete clarity for print expenditure
- Ensure data protection through user authentication measures
- Gain an overview of print behaviour across an entire fleet
- Minimise waste and conserve money
Optimise with Purpose
A Print Management Solution equips clients with awareness of their organisation’s print behaviour; allowing positive and effective updates to be quickly implemented across an entire fleet.
By recording data on companywide print usage; the Print Management software is able to calculate the expenditure of every individual document scanned, copied, and printed.
This software can be configured to record print usage data per-person or per-department; allowing management to zero in on areas where waste and spending can be minimised.
Access at your Discretion
By making use of Print Management, network administrators can facilitate greater efficiencies within their organisation – but without also putting security at risk.
For instance, the ‘guest print’ feature allows guests, hot-desking employees, hybrid workers, or new staff to get setup on network printers easily – so long as they have been granted access by a network admin. Simplifying the print setup process lessens the burden on the IT department, while also ensuring that new users can only gain access once they have been granted permission.
Data protection is also assured through a Print Management Solution. Instead of print jobs being sent straight to the print device – creating the possibility that sensitive documents can be read by any onsite employee – print jobs are instead kept on a secure server, until the specific user goes to retrieve it. Identities are verified by something as simple as a password, PIN, or ID card (depending on preference), but regardless, these measures facilitate protection from any data breach, be they internal or external.
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For queries, or to book a free discovery session, contact our team today.